Annex A - Compliance Table For Thurne Parish Council (This Version dated 04 June 2017)
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Information Title Information Which Should Be Published Applicable To TPC Published on TPC website Link Date Posted Comment
All items of expenditure above £100 Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Publish details of each individual item of expenditure. Y Y Receipts and Payments Account 04-Jun-17 Single page PDF document eoy_bs_31Mar17.pdf
Copies of all books, deeds, contracts, bills, vouchers, receipts and other related documents do not need to be published but should remain available for inspection. Y Y* Not published on website 04-Jun-17 *Notice of availability for inspection and contact details only - in accordance with requirements
For each individual item of expenditure the following information must be published:
a. date the expenditure was incurred,
b. summary of the purpose of the expenditure,
c. amount, and
d. Value Added Tax that cannot be recovered.
End of year accounts Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Publish signed statement of accounts according to the format included in the Annual Return form. It should be accompanied by: Y Y Accounting statements 04-Jun-17 Page 3 of 6 page document annual_return_31Mar17.pdf
a. a copy of the bank reconciliation for the relevant financial year, Y Y*   04-Jun-17 *Implict by comparison of relevant figures in published PDF documents
Bank balance start of year £18,121.23
Receipts £8,430.97 less payments £5,799.01 gives a net difference for the year of £2,631.96
This gives the end of year as £20,753 (calculated to the nearest pound as required).
This equates to the figures on page 3 Section2 row 7  -  thus figures reconciled as required.
b. an explanation of any significant variances (e.g. more than 10-15 percent) in the statement of accounts for the relevant year and previous year, and Y Y Explanation of significant variances 04-Jun-17 Single page PDF document exp_sig_var_31Mar17.pdf
c. an explanation of any differences between ‘balances carried forward’ and ‘total cash and short term investments’, if applicable. Y Y Explanation of significant variances 04-Jun-17 Single page PDF document exp_sig_var_31Mar17.pdf
Annual governance statement Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Publish signed annual governance statement according to the format included in the Annual Return form. Y Y Annual governance statement 04-Jun-17 Page 2 of 6 page document annual_return_31Mar17.pdf
Explain any negative responses to governance statements, including how any weaknesses will be addressed.
Internal audit report Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Publish signed internal audit report according to the format included in the Annual Return form. Y Y Annual internal audit report 04-Jun-17 Page 5 of 6 page document annual_return_31Mar17.pdf
Explain any negative response to the internal controls objectives, including how any weaknesses will be addressed. Explain any ‘not covered’ responses to internal controls objectives.
List of councillor or member responsibilities Annual publication of councillor or member responsibilities no later than 1 July in the year immediately following the accounting year to which it relates, including: Y Y List of Current Councillors 04-Jun-17 Refers to current Councillors
a) names of all councillors or members, Y Y Christopher Bondi 04-Jun-17 List of Councillors for this accounting period
Donald Cooke
Jonathan Molineux (Chairman)
Penelope Davies
Peter Roll (Vice Chairman)
b) committee or board membership and function (if Chairman or Vice-Chairman), and
  c) representation on external local public bodies (if nominated to represent the authority or board).
Location of public land and building assets Annual publication no later than 1 July in the year immediately following the accounting year to which it relates.
Parish councils and port health authorities to publish details of all public land and building assets – either in its full asset and liabilities register or as an edited version. Y Y Asset Register 04-Jun-17 Single page PDF document asset_register_June17.pdf
Internal drainage boards to only publish details of registered land and buildings that have a market value and appear in Fixed Assets Register.
  The following information must be published:
a) description (what it is, including size/acreage),
b) location (address7 or description of location),
  c) owner / custodian, e.g. the authority manages the land or asset on behalf of a local charity,
d) date of acquisition (if known),
e) cost of acquisition (or proxy value), and
  f) present use.
Minutes, agendas and papers of formal meetings Publication of draft minutes from all formal meetings not later than one month after the meeting has taken place. Y Y recent documents readily available from link on home page Various during year Date ordered index of all relevant pdf documents (current and archived) maintained on the website
Publication of meeting agendas and associated meeting papers not later than three clear days before the meeting to which they relate is taking place Y Y* Relevant documents are published as required in advance of meetings Various during year * Meeting agendas etc are routinely removed (i.e. taken down) after date of meeting